Sharing files: PDF preview and HTML reports

Project Office offers a set of options for printing and saving as PDF using the standard print dialog of macOS. Go to FilePrint (Command+P) ▸ choose Show Details to see all the printing options. Content menu allows you to choose whether to print the Gantt chart or the Outline. When changing the options the preview will show what your project will look like on paper.

NOTE: When printing the Gantt chart, that what you see is what you get in printed file. The content of the print preview changes based on the dimensions and content of the dashboard’s window at the time of printing. For example, if you need to generate a Gantt chart PDF preview file with tasks bars and additional info, you need to set the values for Task prefix, Left and Right labels in View Inspector.

The file by default is generated vertically and all the content is proportionally splitted to the pages. If you need to customize the page properties switch to Page Attributes.

Here you can set page orientation (vertical or horizontal) and change scale %, for example, to get PDF on 1 page.

When you have your print options set up just the way you like, you can Print your file or save as PDF, using the standard macOS menu.

To get HTML reports click Reports button.

Find out more on how to save PDF preview of Gantt chart or print it in our how-to video

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Project Office

Project planning software

If your work revolves around Gantt charts, this is a cost-effective, full-featured solution for scheduling.